I. Position Summary:

• The PG Admin Assistant will assist the Post-Graduate Education Manager of Dentistry through the provision of administrative support.

II. Duties and Responsibilities:
The overall job description below outlines the main areas of responsibilities of the Employee:

• Provide documents, information, assistance and advice regarding the PG and CPD courses;
• Build links with local and overseas dentists, academics, organizations and institutions to enhance the program and promote the name of the Faculty of Dentistry and University of Puthisastra;
• Ensure up-to-date and accurate information is collected and make monthly reports on the courses to the Manager;
• Facilitate the requirements of the dental hospital and lab for the PG Courses, including the timetable, chair bookings, equipment, supplies, student assistants, and dental assistants;
• Communicate (as necessary) with the various lecturers, tutors, students and UP Departments to ensure the smooth running of the course;
• Ensure that the clinical and lab facilities for the hands-on components of the course will be available at agreed times upon the request of Manager and that there are enough staff, equipment and materials for each practical session;
• Attend regular meetings and work closely with UP Business Development Manager, UP Hospital Managers, and other UP staff;
• Contact lecturers and lab tutors to get their exam papers; collect exam papers and internal assessment scores, and pass this information to the course coordinator;
• Support part-time lecturers such as create Google meeting links, take the attendances on UPERP, upload questions on UPOP and administrative tasks (Word, Excel, Powerpoint);
• Monitor and support all the students especially check on their leave request via email and inform them when there are no lecturers come to teach;
• Keep student clinical records (eg competencies and requirements);
• Promote the Faculty of Dentistry through Facebook and UP Voice;
• Perform other duties as requested by the dentistry course coordinator and Business Development Manager.

III. Minimum Qualifications and Requirements:
1. Experience:

• At least 2 years of working experience in administration or an associated field
• Some background in dentistry an advantage.

2. Education:

• At least a Bachelor Degree in Business, Management, Marketing or Administration.

3. Skills/Competencies:

• Well organized
• Strong computer skills: MS Office, Internet and Email, and surfing the web
• High level of English
• Khmer language preferred.

4. Personal Quality

• Punctual, conscientious and hard working
• Team player
• Able to multitask
• Well organized
• Desire to learn new things
• Strong problem solving, presentation and communication skills
• Commitment, patience and ability to work under pressure.